Q. How much is registration?
A. Registration is $29.95 per person.
Q. Do I have to send payment with the registration form?
A. You may send in your payment with registration or request an invoice and pay later. The sooner you send in your registration, the more choices you will have for performance dates/times.
Q. What type of payment do you accept?
A. School district checks, American Express, MasterCard or Visa.
PREPARING FOR CAVALCADE
Q. Where should we stay? What should we do? Where should we eat?
A. All great questions and we're here to help with the logistics of your trip to Colorado Springs. In Colorado Springs at the Pikes Peak region, there are many exciting attractions and activities that will make your trip to Colorado Springs very special and memorable. Kathy Reak can be reached through our Contact Form or at 800-888-4748 ext. 132. She will assist you in locating options for lodging, dining and activities.
Q. What can we expect in terms of the weather?
A. Colorado weather can be unpredictable. The average high temperatures for this time of year is about 60-65 degrees, but we've had years with snow or rain. We recommend that students dress in layers. It doesn't hurt to bring a hat and gloves just in case. Also, bring comfortable shoes if you plan to go to any attractions while you're here. If you plan to go to the summit of Pikes Peak on the Broadmoor Pikes Peak Cog Railway, remember that it is typically 40 degrees colder at 14,115 feet! We recommend that you consult your favorite weather website a few days before the event and share this information with your students.
Q. What do I need to do ahead of time?
A. Make sure you've sent in your registration form and payment. Email us the names of your musical scores, including composer. We print this information in the event program, but if you change any of your musical selections, that is not a problem. We also recommend that you let the students know that they will have the opportunity to purchase T-shirts, photos and other items at the Pikes Peak Center after their performance. You may mail your musical scores ahead of time or bring them with you (see below).
Q. What do I need to bring?
A. First and foremost, remember all your students and instruments. Believe it or not, we've had groups that have left people and instruments behind at their school or hotel. We will make every attempt to assist you if this happens, but please double check before you leave to make sure you have everything and everyone that you need.
You also need to bring three originals of each music score that you will perform. We cannot allow photocopies unless you have written permission from the publisher. These scores will be returned to you after the performance along with the judges' tapes, evaluation forms and your director's gift.
Finally, please bring a drawing of how you need the stage set up for your group. You may also mail or email this to us ahead of time. Let us know how many chairs and music stands, how you'd like them arranged and any other special requests such as the location of microphones, pianos, drums, etc.
Q. What instruments can you provide for our use?
A. We can provide a piano and a variety of percussion instruments. Please let us know what you need and we will confirm ahead of time whether or not we are able to accommodate your request.
Q. Where is the Pikes Peak Center?
A. The Pikes Peak Center is located in Downtown Colorado Springs at 190 S. Cascade Avenue. Use the Bijou exit off of I-25.
Q. Where should we park?
A. Free parking (for buses only!) will be provided at the meters immediately surrounding the Pikes Peak Center. Park only at a hooded meter, or you will receive a ticket. If any cars are parked at hooded meters, they will be ticketed or towed. If you park at an unhooded meter, you must "feed" the meter or you may receive a ticket ($20). We are not able to reimburse any directors, students, parents or guests who receive a parking ticket, even if they are not aware of the parking policies.
Q. What happens if we're running late?
A. All registered directors will receive several cell phone numbers to contact us if you are running late. It's better to arrive safely than to hurry, so please just call us if you are running late and we will work with you to adjust the schedule.
THE BIG EVENT
Q. Am I able to request our performance date/time?
A. We make every attempt to schedule your group(s) at a time and date that is convenient for you. If your preferred time/date is not available, it is because other groups have already reserved that slot or because the slot is not open to all group types. For example, choral groups perform only on Friday and Saturday. To keep the event moving along efficiently, we need to group together choral groups, jazz bands and orchestras/concert bands. We appreciate your flexibility and understanding.
View the current schedule.
Q. When should we arrive at the Pikes Peak Center?
A. You should arrive no later than about 15-30 minutes prior to your practice time. You may arrive earlier if you wish.
Q. Can students, directors and parents watch other groups perform?
A. Students, directors, parents and other guests are welcome to sit in the performance hall to hear groups perform (there is no admission fee for audience members). We simply ask that those in the audience remain quiet, with cell phones off and all instruments left in the lobby - they are not allowed in the performance hall.
Q. Is there a place to store our instruments if we are in the performance hall audience or have gone to lunch?
A. No, we are not able to provide any type of secure storage for your instruments and other valuables. They may be left in certain areas of the lobby or hallway, but they need to be watched by a member of your group or put back on the bus.
Q. What happens after we perform?
A. After your performance, your group will be escorted from the performance hall to the lobby where you will have a group photo taken. Students and directors will have the opportunity to purchase photos, DVDs of the performance, event T-shirts and other merchandise. Students may watch other groups perform after their performance or your group is free to go after the director has picked up the judges feedback at the registration table.
Q. Are there nearby places to eat lunch?
A. Yes. The Pikes Peak Center is located in downtown Colorado Springs. There are a variety of restaurants and a few fast food locations within a few blocks of the performance venue.
JUDGING AND AWARDS
Q. Who are the judges?
A. Information on the judges is available on this site. Our judges are music professors and directors with many years of experience in teaching, directing and adjudicating.
Q. How are the performances evaluated?
A. Each group will be adjudicated by three music professors/professionals. They sit on the mezzanine level of the performance hall and will be following the music scores that you provide. During the performances, the judges will provide feedback and advice using tape recorders as well as a written evaluation form. They will not provide direct feedback to the group.
Q. Is there an awards ceremony?
A. There will not be an awards ceremony. Each director will receive a certificate of participation at the conclusion of the performance. Most groups need to leave soon after their performance to head home or enjoy the many wonderful activities and attractions in the Pikes Peak region. About 20 minutes after a performance, we will post the judge's rating (I, II, III or IV). The numerical score is never posted. On the Monday following the event, final results will be posted to this website.
Q. Which groups will be awarded trophies?
A. A group must receive a Superior rating in order to qualify to receive a trophy. Of those that qualify, we award trophies for 1st, 2nd and 3rd place in each school class/division. Trophies will be mailed within two weeks of the event. If payment has not been made prior to the event, trophies will be held until payment is made.
Q. What if I have more questions?
A. Please contact Amy Long using our Contact Form or call 719-685-7630.