Let's Meet There

After more than a year of Zoom, FaceTime and virtual meetings, it is more apparent than ever that in-person connections are highly valuable. While some meetings can be conducted virtually, the value of face-to-face meetings is simply irreplaceable. Face-to-face meetings deliver additional benefits for both the employee and employer. An essential component to build relationships, convert and retain customers, network and learn about the latest products, technologies and competitive offerings, it should not be surprising that more than four in five decision-makers believe business travel leads to increased profit and revenue.

Top 5 benefits of in-person meetings

Broadens cultural understanding
Advances professional growth
Reinvigorates employee engagement
Creates valuable and meaningful business relationships
Gain and share new ideas and best practices

Face-to-face meetings offer competitive advantages through relationship building and knowledge transfer that cannot occur during virtual meetings. Don’t get left behind. It’s time to get back to business. Learn more at LetsMeetThere.travel.

APPLY FOR THE MEETING AND EVENTS INCENTIVE PROGRAM

The Colorado Meeting & Events Incentive Program provides pre-approved applicants with a 10 percent rebate between $3,500 and $100,000 against the eligible hard costs of hosting meetings and events. The program supports the attraction of new events and the retention of events like business meetings, conferences, conventions, exhibitions, trade shows, consumer shows, festivals and weddings in danger of cancellation, postponement or relocation to other states.

The Colorado Tourism Office is partnering with the Metropolitan State University of Denver to administer the program. Interested applicants should visit the OEDIT website for all program information and instructions for application.

If you have any questions about the program, please contact Elizabeth O’Rear.

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COVID-19 REGULATIONS AND RESTRICTIONS: UPDATED 7/14/21

There are no current restrictions on indoor or outdoor events. Colorado Springs and the Pikes Peak Region is committed to the health and safety of our visitors, guests and residents. For more information on COVID-19 guidelines and regulations, click here.

Guidance and Best Practices:

Collect the contact information of guests or attendees through tactics like taking reservations, requiring RSVPs, or having sign-in sheets, and times of arrival and departure to help with potential exposure notification whenever possible.
Provide generous and flexible cancellation policies so that if guests start experiencing symptoms, they can cancel.
Encourage 6 feet or more distancing between all employees, customers, contractors and visitors. Venues may calculate capacity using the Social Distancing Space Calculator.
Create a queue at entrances that allow for 6 feet of physical distancing between individuals and pace entry to prevent congestion.
Give reminders to observe 6 feet physical distancing before, during, and after events.
Post signage with easy to interpret graphics in commonly used languages reminding everyone to maintain 6 feet of distance, wear masks if unvaccinated, wash hands, etc.
Establish single-direction traffic flow in and out of venue and seating areas. Consider separate entrances and exits.
If the event is catered, do not allow for self-service stations or buffets.
Enhance cleaning and disinfection of common touchpoints (doors, stairwell handles, light switch, elevator switch, etc.). (CDC cleaning guidance)
Ensure ventilation at the venue is in line with or exceeds OSHA guidance.
Install touchless hand sanitizing stations at entrances and in high-traffic areas.

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Make planning your Colorado Springs meetings easy.

Our staff can help make your event the best attended yet, with great accommodations, facilities, service and stunning scenery. Let our award-winning Convention Sales and Servicing staff help make your conference and meeting planning a success and an experience to remember.

Submit RFP

MEETING PLANNER RESOURCES

The conference services provided by the Visit Colorado Springs CVB are complimentary to you.

From large conventions to small family reunions to leisure tour groups, our staff can provide complimentary services to help support the success of your upcoming event. Let our award-winning staff help you plan your best-attended meeting, conference or event yet! We use our extensive knowledge of the Colorado Springs region to tailor our complimentary meeting planning services specifically to your needs. Whether planning an event for 500 or a board retreat for 10, we are ready to find the perfect venue that will rise above your expectations. We would love the opportunity to welcome your group to our beautiful region. The Visit Colorado Springs Convention and Visitors Bureau staff is ready to help kick off your search. Our complimentary services include:

Leads to hotels, checking availability and rates
Leads to service providers to include transportation and off-site events
Personalized site inspections and assistance in locating unique event sites
Promotional materials, posters, and images

To get started planning your meeting or event in Colorado Springs, please contact our award-winning staff:

Kathy Reak, CFMP

Vice President of Sales

719-685-7632
Kathy@VisitCOS.com

Kathy has been with Visit Colorado Springs since 1997. Her markets include Religious, Corporate and Association in the mid-West and East Coast. She also is the sole contact for all ConferenceDirect and HelmsBriscoe associates. Kathy enjoys designing greeting cards, golfing, RVing and spending time with her husband and their dogs, Reilly and Bailey.

Send An Email

Cheryl McCullough, STS

Senior Director of Sports & Events

719-685-7642
Cheryl@VisitCOS.com

Cheryl joined VCOS in 1997. Cheryl's degree in sales & marketing, VCOS experience and native roots in Colorado Springs provide her with a great background to assist sports event-rights holders, tournament directors and event organizers with their planning needs. She enjoys spending time with her family, fishing, bird watching, gardening and traveling.

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Dina Worthen

Senior Sales Manager

719-685-7625
Dina@VisitCOS.com

Dina has been with Visit Colorado Springs since 2017. Her markets include Corporate and Association by territory, Government/Military, Education and is the sole contact for Experient/Maritz, HPN Global, and American Express Meetings & Events. Dina enjoys cooking and exploring the culinary scene in Colorado Springs, traveling, live music and getting outdoors with her husband Danny and their dog Adeline.

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Sarah Price

Group Sales Manager

719-685-7629
Sarah@VisitCOS.com

Sarah joined VCOS in 2016 as Sales Coordinator. In 2021 she was promoted to Group Sales Manager and works with a variety of markets, including domestic tour groups, reunions, hobby groups, fraternal groups, and special and cultural events. You can find Sarah at happy hour, enjoying local theater and taking her Westie, Ringo, for a long walk in the Colorado sunshine.

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Holly Taylor

Group Servicing Manager

719-685-7626
Holly@VisitCOS.com

Holly joined VCOS in January of 2019. Previously, she worked as an advertising administrator with Metso Minerals and comes from a background of event planning and vendor relations. Holly has lived in Colorado Springs for more than 40 years and is very familiar with the city and surrounding areas. She provides servicing to all group markets as well as assisting planners with reunions, day meetings, holiday parties, student and youth groups and weddings.

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Claudia Dolak

Group Sales Coordinator

719-685-7634
Claudia@VisitCOS.com

Claudia Dolak joined VCOS in August 2021. She handles reporting, research, and admin support to the sales team. She graduated with a BA in Communication Studies from The University of Tennessee in Knoxville. She enjoys live music, practicing yoga and exploring the beautiful outdoors.

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COLORADO SPRINGS AIRPORT

Fly direct or connect to get to the fun faster.

There are two major airports in Colorado. We’re the small one. This might seem like a funny thing to embrace. But it’s true, and it means several big benefits for our passengers. Flying a small airport means small lines, small waits and small walks. It means a low stress place to start and finish your travels. Come fly with us and enjoy Colorado’s small airport.

Colorado Springs Airport