Plan Your Meeting

After more than a year of Zoom, FaceTime and virtual meetings, it is more apparent than ever that in-person connections are highly valuable. While some meetings can be conducted virtually, the value of face-to-face meetings is simply irreplaceable. Face-to-face meetings deliver additional benefits for both the employee and employer. An essential component to build relationships, convert and retain customers, network and learn about the latest products, technologies and competitive offerings, it should not be surprising that more than four in five decision-makers believe business travel leads to increased profit and revenue.

Top 5 benefits of in-person meetings

• Broadens cultural understanding
• Advances professional growth
• Reinvigorates employee engagement
• Creates valuable and meaningful business relationships
• Gain and share new ideas and best practices

Face-to-face meetings offer competitive advantages through relationship building and knowledge transfer that cannot occur during virtual meetings. Don’t get left behind. It’s time to get back to business. Learn more at LetsMeetThere.travel.

The Colorado Meeting & Events Incentive Program provides pre-approved applicants with a 10 percent rebate between $3,500 and $100,000 against the eligible hard costs of hosting meetings and events. The program supports the attraction of new events and the retention of events like business meetings, conferences, conventions, exhibitions, trade shows, consumer shows, festivals and weddings in danger of cancellation, postponement or relocation to other states.

The Colorado Tourism Office is partnering with the Metropolitan State University of Denver to administer the program. Interested applicants should visit the OEDIT website for all program information and instructions for application.

If you have any questions about the program, please contact Elizabeth O’Rear.

Learn more

There are no current restrictions on indoor or outdoor events. Colorado Springs and the Pikes Peak Region is committed to the health and safety of our visitors, guests and residents. For more information on COVID-19 guidelines and regulations, click here.

Guidance and Best Practices:

• Collect the contact information of guests or attendees through tactics like taking reservations, requiring RSVPs, or having sign-in sheets, and times of arrival and departure to help with potential exposure notification whenever possible.
• Provide generous and flexible cancellation policies so that if guests start experiencing symptoms, they can cancel.
• Encourage 6 feet or more distancing between all employees, customers, contractors and visitors. Venues may calculate capacity using the Social Distancing Space Calculator.
• Create a queue at entrances that allow for 6 feet of physical distancing between individuals and pace entry to prevent congestion.
• Give reminders to observe 6 feet physical distancing before, during, and after events.
• Post signage with easy to interpret graphics in commonly used languages reminding everyone to maintain 6 feet of distance, wear masks if unvaccinated, wash hands, etc.
• Establish single-direction traffic flow in and out of venue and seating areas. Consider separate entrances and exits.
• If the event is catered, do not allow for self-service stations or buffets.
• Enhance cleaning and disinfection of common touchpoints (doors, stairwell handles, light switch, elevator switch, etc.). (CDC cleaning guidance)
• Ensure ventilation at the venue is in line with or exceeds OSHA guidance.
• Install touchless hand sanitizing stations at entrances and in high-traffic areas.​

LEARN MORE

The conference services provided by the Visit Colorado Springs CVB are complimentary to you.

From large conventions to small family reunions to leisure tour groups, our staff can provide complimentary services to help support the success of your upcoming event. Let our award-winning staff help you plan your best-attended meeting, conference or event yet! We use our extensive knowledge of the Colorado Springs region to tailor our complimentary meeting planning services specifically to your needs. Whether planning an event for 500 or a board retreat for 10, we are ready to find the perfect venue that will rise above your expectations. We would love the opportunity to welcome your group to our beautiful region. The Visit Colorado Springs Convention and Visitors Bureau staff is ready to help kick off your search. Our complimentary services include:

• Leads to hotels, checking availability and rates
• Leads to service providers to include transportation and off-site events
• Personalized site inspections and assistance in locating unique event sites
• Promotional materials, posters, and images

To get started planning your meeting or event in Colorado Springs, please contact our award-winning staff: