Colorado Springs Conference and Meeting Planning

Plan Your Meeting

Plan your next meeting, conference or event in Colorado Springs


 

Welcome to Colorado Springs, where our wide-open spaces and stunning natural scenery are the inspirational backdrops to your next meeting, conference or event. Let us help you create a successful and memorable attendee experience. Here you’ll find room to inspire, innovate, connect and re-energize.

Let's Meet There

After more than a year of Zoom, FaceTime and virtual meetings, it is more apparent than ever that in-person connections are highly valuable. While some meetings can be conducted virtually, the value of face-to-face meetings is simply irreplaceable. Face-to-face meetings deliver additional benefits for both the employee and employer. An essential component to build relationships, convert and retain customers, network and learn about the latest products, technologies and competitive offerings, it should not be surprising that more than four in five decision-makers believe business travel leads to increased profit and revenue. 

Top 5 benefits of in-person meetings

  1. Broadens cultural understanding
  2. Advances professional growth
  3. Reinvigorates employee engagement
  4. Creates valuable and meaningful business relationships
  5. Gain and share new ideas and best practices

Face-to-face meetings offer competitive advantages through relationship building and knowledge transfer that cannot occur during virtual meetings. Don’t get left behind. It’s time to get back to business. Learn more at LetsMeetThere.travel.



Apply for the Meeting and Events Incentive Program

The Colorado Meeting & Events Incentive Program provides pre-approved applicants with a 10 percent rebate between $3,500 and $100,000 against the eligible hard costs of hosting meetings and events. The program supports the attraction of new events and the retention of events like business meetings, conferences, conventions, exhibitions, trade shows, consumer shows, festivals and weddings in danger of cancellation, postponement or relocation to other states.

The Colorado Tourism Office is partnering with the Metropolitan State University of Denver to administer the program. Interested applicants should visit the OEDIT website for all program information and instructions for application.

If you have any questions about the program, please contact Elizabeth O’Rear.

Learn more >


 

COVID-19 Regulations and Restrictions: UPDATED 7/14/21

There are no current restrictions on indoor or outdoor events. Colorado Springs and the Pikes Peak Region is committed to the health and safety of our visitors, guests and residents. For more information on COVID-19 guidelines and regulations, click here

Guidance and Best Practices:

  • Collect the contact information of guests or attendees through tactics like taking reservations, requiring RSVPs, or having sign-in sheets, and times of arrival and departure to help with potential exposure notification whenever possible.
  • Provide generous and flexible cancellation policies so that if guests start experiencing symptoms, they can cancel.
  • Encourage 6 feet or more distancing between all employees, customers, contractors and visitors. Venues may calculate capacity using the Social Distancing Space Calculator.
  • Create a queue at entrances that allow for 6 feet of physical distancing between individuals and pace entry to prevent congestion.
  • Give reminders to observe 6 feet physical distancing before, during, and after events.
  • Post signage with easy to interpret graphics in commonly used languages reminding everyone to maintain 6 feet of distance, wear masks if unvaccinated, wash hands, etc.
  • Establish single-direction traffic flow in and out of venue and seating areas. Consider separate entrances and exits.
  • If the event is catered, do not allow for self-service stations or buffets.
  • Enhance cleaning and disinfection of common touchpoints (doors, stairwell handles, light switch, elevator switch, etc.). (CDC cleaning guidance)
  • Ensure ventilation at the venue is in line with or exceeds OSHA guidance.
  • Install touchless hand sanitizing stations at entrances and in high-traffic areas.​

Make planning your Colorado Springs meetings easy. Our staff can help make your event the best attended yet, with great accommodations, facilities, service and stunning scenery. Let our award-winning Convention Sales and Servicing staff help make your conference and meeting planning a success and an experience to remember.

Submit RFP     //     Digital Meeting Planner Guide


For more information about planning your next Colorado Springs meetings or events, please contact our award-winning staff:

Kathy Reak, CFMP

Vice President of Sales
Kathy@VisitCOS.com
719-685-7632

Kathy has been with Visit Colorado Springs since 1997. Her markets include Religious, Corporate and Association in the mid-West and East Coast. She also is the sole contact for all ConferenceDirect and HelmsBriscoe associates. Kathy enjoys designing greeting cards, golfing, RVing and spending time with her husband and their dogs, Reilly and Bailey.

Dina Worthen

Senior Sales Manager
Dina@VisitCOS.com
719-685-7625

Dina has been with Visit Colorado Springs since 2017. Her markets include Corporate and Association by territory, Government/Military, Education, Fraternal, Hobby, and is the sole contact for Experient/Maritz, HPN Global, and American Express Meetings & Events. Dina enjoys cooking and exploring the culinary scene in Colorado Springs, traveling, live music, and getting outdoors with her husband Danny and their dog Adeline.

Colorado Springs Airport

Fly direct or connect to get to the fun faster.

There are two major airports in Colorado. We’re the small one. This might seem like a funny thing to embrace. But it’s true, and it means several big benefits for our passengers. Flying a small airport means small lines, small waits and small walks. It means a low stress place to start and finish your travels. Come fly with us and enjoy Colorado’s small airport.

Learn More